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"e-check was implemented in January 2010, to automate the checking of external data received into our Investment Accounting System.
More recently we have also started using it to control other key business processes, using a combination of file output checks and manual checks.
These have been very successful, allowing us to manage by exception, reduce the number of manual tasks and gain greater control over key business processes."
Neill Wood
Statistics and Information Technology ManagerThe Scottish Investment Trust PLC
Benefits
 e-check dashboard provides increased visibility and control |
| automation reduces risks inherent in manual processes |
| automates time consuming manual processes |
| exception based checking permits earlier detection of problems |
| faster checking on time critical processes |
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| replaces paper checklists |
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blog
e-check windows version
Development of e-check for windows is currently taking place. It will be available from the end of October 2011.
How can companies attain full automation
It is quite staggering that with the range of technology available today, that companies are still dependent upon manual tasks for a large percentage of their business processes. And if these tasks need to be evidenced this is generally done using paper checklists or excel/word documents.
This type of checklist may include;
- daily routines, for which office managers have created checklists to more easily enable staff rotation and ensure that all tasks are completed.
- checklists to ensure that all overnight processes have been completed, these might include manual checks on output for success criteria.
- evidentiary sign off on capital adequacy limits, which might need to be time stamped.
- a list of processes to complete over a period of time to ensure all clients who are entitled to benefits, such as; dividends or capital corporate actions are given the correct benefit.
- IT checks to ensure files are uploaded and daily routines are completed.
- a list of tasks to ensure that processes are carried in the same way each time.
- A checklist used as an aid to training reducing knowledge dilution.
As these manual controls continue to play a significant part of companies globally, ways to automate fully should be investigated, but this may still only automate 30 – 50 percent of the manual tasks, leaving a large proportion.
The key then to achieving some form of full automation could be to automate the evidencing of the completion of manual tasks.
Using a system which allows you to;
- easily create checks with appropriate start and end times
- continuous monitoring via a real-time dashboard to provide the status of checks
- send alerts when checks fail or succeed
- attach documents as evidence
- incorporates a rules engine which allows you to automate the checking of system output
- access a central repository of reports for audit and MI
- move further towards a paperless environment
- access via a web based browser, internal and external auditors can retrieve supporting evidence for the controls directly and remotely, reducing the time spent by staff locating the relevant evidentiary documentation and therefore reducing costs.
A system which produces a workflow visible to all users, creating greater control over the manual task .
quick survey
Please spare a moment to complete the following survey. Many thanks in advance.
http://spreadsheets.google.com/viewform?formkey=dE9fTlJfbDB6MHZqTGhWalFPVFIxd0E6MA
some interesting articles
Is the Checklist mightier than the Model? http://kswenson.wordpress.com/2010/03/08/is-the-checklist-mightier-than-the-model/
Eliminating the paper checklist http://www.mt-online.com/component/content/article/131-march2001/700-eliminating-the-paper-checklist.html?directory=90
Wikipedia http://en.wikipedia.org/wiki/Checklist
The checklist http://www.newyorker.com/reporting/2007/12/10/071210fa_fact_gawande
Checklists Could be the Key for Managers to Understand Whether Their Company’s Patents are Worth the Paper They’re Written On http://ipassetmaximizerblog.com/?p=973
The role and value of the audit checklist http://isotc.iso.org/livelink/livelink/fetch/-8835176/8835194/3541460/APG-Checklist.doc.pdf?nodeid=3556313&vernum=-2